Presenter Instructions

ALL PRESENTERS: Updated information on optional poster upload:

  • This year's CVPR app will have the option of having a link to the PDF of your poster. This will increase your exposure and allow people to zoom in and see details when the crowd is thick and also review it later. All presenters (including oral or spot-light) should save a good quality pdf of your poster named PAPERNUMER_POSTER.pdf. Before you can upload you will need to go into the "camera ready copy" and delete your existing files (papers/copyright have already been collected for the proceedings). From the Author console under column "Camera-Ready," click first to delete the old files, then to upload, then click on on "Edit" and "Browse" to locate your PAPERNUMER_POSTER.pdf file. Finally Click on "Upload" to upload the poster pdf.
  • Note that the deadline for optional poster upload is 9am PDT July 12th.

Oral Sessions

  • Oral talks will use their own laptop. The projectors will be setup for 16:9 format, will be native 1280x720 native and will accept other resolutions (including 4:3 formats such as 1024x768) and rescale for display.
  • The projectors will have native HDMI connectors and converters for VGA.
  • Oral talks are given 12 minutes. Additional 2 minutes are allocated for questions by the session chairs, switching between speakers and introducing the next speaker. You will be asked to leave the podium once your time is up. Please make sure you do not exceed the given time limit.
  • Each oral presenter will also present their work as a poster. Your poster is scheduled for the interactive session following the oral session of your paper. This is a good opportunity to expose the work further and get extra feedback from the CVPR attendees.
  • Oral presenters should be present at the podium (in the correct room) at least 10 minutes before the start of the session and should introduce themselves to the session chairs as soon as they arrive.
  • You can find your session here.
  • Your talk will be recorded. In order to provide this service to the community we need at least one representative from each paper to sign a recording release form. You can download it here. You can then upload the release from. From the Author console under column "Camera-Ready | Presentation", Click on "Edit" corresponding to Presentation, "Browse" to locate the Release form, Click on "Upload" to upload the Release Form.
  • Note that the deadline for release form is 9am PDT July 12th.
  • If you require any special assistance during to get to the podium or during your talk, please let the session chair know of this before the session or email the Program Chairs.
  • Oral speakers should test their own laptops with the projector before the session, to avoid any technical difficulties.

Spotlight Presentation

  • For your spotlight presentations this year there is only one format: Mp4 video of the slides. 1280x720 HP preferred. This will enable us to load all talks onto the same laptop without any configuration/format issues while allowing presenters to use whatever graphics/video tools they choose to generate the presentation. Presentations should be limited to 3 minutes and 55 seconds with the next speaker's video starting automatically at the 4-minute mark. The videos will combined into one large video that will play each in turn; there will be no presenter control and the next presentation will just start. If your video is longer than 3:55 it will be truncated. If your video is not in the propoer format, it will be converted as best as our automated tool will do and probably of lower quality and could even be solid black.
  • The session chairs will not be introducing each spotlight, therefore, please ensure your video starts with a title slide. When presenting introduce yourself. There will be no time allotted for "questions" after each spotlight. As usual, any projected Text/Math should use at least 24 point font (and ideally should be >32pt) as smaller fonts will not be readable in a room with 2000+ people.
  • In addition to your oral presentation, please remember to prepare a poster for your paper which will be presented in the interactive session following your spotlight. You may also upload a pdf of your poster for incusion in the CVPR app.
Video Slide Presentation formating
  • Spot slides "slides" need to be converted to video. You will talk to the video just as you would the slides. The difference is that the timeing will be automatic and consistent. This should be used as a visual aid to your live presentation, i.e., you will be talking in front of this video as it plays projected on the main screen. Note that the audio channel from your submitted video will NOT be used unless you make a special request. There will be a speaker's monitor on the stage, so you can see what is being projected without turning to look at the screen. You will be allowed to bring up notes for the talk, e.g., a tablet/laptop with your presentation notes for local viewing. This format of presentation will allow you to practice your talk with the exact timing needed for the rapid short oral session. You can also add a narration and post it on youtube or your webpage.
  • The video should be at exactly 3 min and 55 sec long (no more, no less). It should should start with a title slide which you can extend in timing to fit the exact 3:55. The video MUST be .MP4 (Mpeg4), HD resolution (720p preferred), with H264 encoding (This is the default codec for almost all MP4 encoders). It should NOT be an AVI file or a MOV but a proper MP4 (and don't just rename it). You might use youtube or FFMPEG to convert formats.
  • If you prepare your presentation using PowerPoint you can time your slides and save the presentation as a WMV video directly from PowerPoint. Some instructions on how to do this can be found here. You will then need to convert the WMV video into MP4 (e.g. via Youtube or FFMPEG).
  • Alternatively, there are many free screen capture programs that directly produce proper MP4:
    • VLC which works on all platforms
    • OBS for windows, mac or linux
    • For windows 10 there is the builtin recorder
    • Just windows there is also TinyTake
    • For Mac there is the built in QuickTime (which will need to be exported as MP4 as the default is MOV).
    • If you only have video recorders producing other formats, e.g. avi , Youtube may be able to convert for you. If not try FFMPEG (ffmpeg -i source_video.avi input -acodec aac -ab 128kb -vcodec mpeg4 -b 8000kb -mbd 2 -flags +4mv +trell -aic 2 -cmp 2 -subcmp 2 -s 1280x720 -title X PAPERNUMBER.mp4)
    • one can even use FFMPEG to create a video from slides, but screen recording is far easier.
Instructions on how to submit your Spotlight presentation
  • Your spotlight talk will be recorded. In order to provide this service to the community we need at least one representative from each paper to sign a recording release form. You can download it from this link.
  • Please create a single ".zip" file that contains:
    • Your spotlight presentation file (.MP4 file as explained above), named PAPERNUMBER.mp4 where PAPERNUMBER is your CVPR paper number
    • The signed video release form as pdf, named PAPERNUMBER-release.pdf.
    • You will be uploading your ".zip" file containing your presentation + video release form to CMT.
  • Go to the Author console under column "Camera-Ready | Presentations":
    1. Click on "Edit" corresponding to Presentation.
    2. "Browse" to locate your ".zip" file containing your presentation and your signed video release form.
    3. Click on "Upload" to upload the ".zip" file.
    4. Note that the deadline for this is 9am PDT (yes morning) July 12th.

Poster Sessions

  • Each poster is assigned a specific poster stand identified by paper id as specified in the program. Numbering is on the map in the CVPR app as well. Check with the volunteers or the registration desk if you cannot find your poster board.
  • The physical dimensions of the poster stands that will be available this year are 8 feet wide by 4 feet high. Please review the CVPR17 poster template for more details on how to prepare your poster. You do not need to use this template, but please read the instructions carefully and prepare your posters accordingly.
  • Poster presenters are asked to install their posters during breakfast (between 7:30 and 8:30) before the first oral. All posters will be up all day, but you need to be at your poster during your assigned session. Please remove posters promptly at the conclusion of each afternoon poster session as the room will not be accessible after the keynote.
  • This years CVPR app will have the option of having a link to the PDF of your poster. This will increase your exposure and allow people to zoom in and see details when the crowd is thick and also review it later. All authors have the option to upload the pdf of their "poster" for inclusion in the CVPR app. The deadline is JULY 12 2017, 9am PDT (yes morning). If you have an oral or spot-light upload in a zip with the other files below. If you have just a poster, name your file PAPERNUMER_POSTER.pdf to upload. To upload from the Author console under column "Camera-Ready | Presentation" upload this click on "Edit" corresponding to Presentation, "Browse" to locate the Release form, Click on "Upload" to upload the poster pdf.
  • Note that the deadline for optional poster upload is 9am PDT July 12th.
Poster printing:
  • We are working with Professional Image Printing as our local poster printer in Hawaii. They will deliver posters to the convention center in advance of your scheduled slot. You are responsible to making all arrangements and payments.
  • Instructions for uploading: Files can be uploaded via the website from the "UPLOAD FILES" button, and use the "Sean (Sales & Social Media Manager)" link to make sure everything gets processed smoothly. Files must be saved as a PDF to be uploaded.
  • Payment: Credit cards only. Fill out the credit card authorization form (attached), scan it and upload it along with their file at the same time. OR, you can call in with your credit card number. All forms will be shredded as soon as payment is processed.
  • All posters will be delivered to the convention center. Please tell them what date/time you need it by. Full color posters inkjet printed on double-weight, matte paper are $75 each. Rush posters are $93.75. Orders can be placed up to 12PM (Hawaii Time) July 17th. After this, the price increases to $93.75.
  • Posters will be delivered to the convention center and can be picked up at registration. For rush printing on a poster, the turnaround time can be anywhere from 2 hours to 24 hours depending on the demand.
Poster Area Map:

Each paper in the conference is associated with a poster number, this is the number beside the poster title in the conference proceeding booklet which can be found here. You can find a map here which shows where the posters will appear in the exhibit area by poster number.

© 2017 CVPR